For UK sole traders & small companies
Your business finances, simplified.
Record what you earn and spend in seconds. PadCount works out your profit, keeps your records HMRC-ready and reminds you what's due — so you can get back to running your business.
Made by a UK company · export your records any time · your data stays yours
October 2026
Revenue
£5,610
Spent
£286.69
Net
£5,323.31
How it works
Three steps. No accounting degree needed.
Add it
Money in or money out? Type it in — or tap a day on the calendar. Takes about ten seconds.
Snap it
Photograph the receipt and attach it. It's stored safely in the cloud — never lost, never in a shoebox.
We sort the rest
Profit, month totals and HMRC-ready records — calculated for you. Plus reminders before deadlines bite.
What you get
Invoicing
The invoices, from the same books.
No separate invoice tool to keep in step, and no retyping what you already recorded.
Raise it and send it
Numbered, VAT-correct, a proper PDF — emailed to your client with the PDF attached, or downloaded. An unpaid one chases itself before it goes overdue.
Your clients, remembered
An address book, and the three you invoice most offered as one-click picks the moment you start a new one.
In any currency
Entries and invoices in USD, EUR and more, priced at HMRC's published rate for the month — and the rate stays on the record.
It finds the ones you'd miss
Entries whose tax isn't a UK VAT rate, or a supplier whose amounts are all round numbers — the shape a price list takes when it was typed in another currency. PadCount lists them and converts them when you confirm.
Everything, live today.
A calendar that does the maths
Day-by-day expenses and revenue. Month totals, net profit — without a spreadsheet in sight. Invoice payments land in revenue the day they are paid.
Receipts that stay put
Photos or PDFs attached to each entry, backed up in the cloud. HMRC asks — you've got it.
Deadline reminders, emailed
Self Assessment, Corporation Tax, VAT and Companies House dates — worked out from your company details, not your memory. Members get email reminders before each one: 2 weeks, 3 days and on the day, however you set it.
Invite your team — and your auditor
Several members, each with their own login. Auditors join view-only — they can read every entry, open any receipt and download a CSV copy, but can't change a thing. Every change to the books is recorded with its previous value, so that view-only view is an audit, not just a read-only login.
Honest plans
Clear limits, no add-on creep. Upgrade only when you need more room — billed by Stripe, cancel anytime. And when a limit does bite, the screen says which one and what lifts it — no silent grey buttons.
HMRC-ready records
Clean income and expense history all year — and export any month or range as CSV, so January isn't a panic, just a download. Invoices carry what a VAT invoice must.
Everything your company owns, in one list
Mark an expense as equipment and it joins your asset register, carrying the cost, the supplier and the receipt with it — nothing retyped. Print a QR label for each item: whoever finds a lost one scans it and gets a page saying who to contact, with no account needed. Warranties get email reminders before they run out, and the whole list exports for year-end.
Preview Invoice before it goes
See the actual PDF your client will receive — produced by the same engine a real invoice goes through — and change the details before anything is sent. A preview creates nothing: the invoice exists only when you send it.
Manage the clients, not the invoices
Hand a bookkeeper or an accounts-only member the client list without handing them the ability to raise or send an invoice — two separate permissions, so the address book can be someone else's job while the sending stays yours.
One set of books. The right eyes on them.
PadCount is built for more than one person. Invite co-directors, staff or a bookkeeper to record the day-to-day — and bring your accountant or auditor in with a read-only view they can't accidentally break.
- ✓ Several members, each with their own login — no shared passwords, ever.
- ✓ Auditors join view-only: read every entry, open any receipt, download the CSV — and change nothing.
- ✓ You grant access feature by feature — expenses, revenue and deadline reminders.
- ✓ Everyone sees the same live numbers — no more emailing spreadsheets back and forth.
Members
Your companyYou
Director · full access
Priya
Bookkeeper · adds expenses & revenue
Sarah
Accountant · reads the books — cannot change anything
Invited in two minutes from the Members page — each gets their own invite link.
Who it's for
Built for businesses run by real people.
🧑💻 The sole trader juggling client work and bookkeeping — records everything in minutes and never misses a Self Assessment deadline.
🏢 The small limited company director who wants clean books, Corporation Tax and Companies House dates front of mind, and an accountant who can see the records without an email chain.
📎 The accountant who'd rather log in and see organised, receipt-backed history than chase shoeboxes in March.
The spreadsheet trap
- 🥫 Receipts in a shoebox (or a folder called "receipts final FINAL") — until January.
- 😬 Formulas you half-trust and totals you re-add by hand.
- 💸 Missed deadlines that cost £100+ in penalties — for what is usually 20 minutes of admin.
PadCount keeps it current all year, so tax time is boring. Boring is good.
Pricing
Start free. Pay only when you grow.
Free
Getting organised
£0
- 10 expenses + 10 revenue entries
- Receipt storage
- Deadline reminders
Basic
Growing businesses
£3.99/mo
- 30 expenses + 30 revenue entries
- Everything in Free
- Bigger headroom to scale
Pro
Unlimited everything
£9.99/mo
- Unlimited expenses and revenue entries
- Everything in Basic
- No limits to think about
Billed monthly by Stripe. Cancel anytime — your data stays yours.
Two minutes to set up. Years of Januarys saved.
Create your company page, pick a link, and record your first entry today.